It’s 2020, and now cloud storage has become one of the most convenient and efficient methods to store data online. There are many storage service providers on the internet, and this area is so vast now every big tech company owns a separate storage facility, which helps to generate a significant margin of revenue from the users. In cloud storing, the user, rather than saving the data at local storage or hard disk, stores data somewhere at the remote location, which can be accessed using internet service. There are various cloud storage service providers who sell storage services for different ranges.

Like other technologies and services, cloud storage has its pros and cons. Here in this article, we will discuss the ten benefits of using a cloud storage service. You should also be aware of all the cons of the particular tool, so here we have also provided some significant disadvantages of using cloud storage services.

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10 benefits of using cloud storage

  • Usability and accessibility
  • Security
  • Cost-efficient
  • Convenient sharing of files
  • Automation
  • Multiple users
  • Synchronization
  • Convenience
  • Scalable
  • Disaster recovery

1. Usability and accessibility

Most all of the cloud services come with an easy-to-use user interface and provide a feature of drag and drop. For instance, you can think of Google drive from Google or iDrive from Apple. They both have a simple interface, and you can easily upload your file on your online drive without any expert knowledge. For example, if you have saved a file in drive using a mobile device, you can retrieve that file using a computer or any other device with internet connectivity. It doesn’t matter where you are right now. If you have a good internet connection, you can access your files, which is saved online somewhere on the data centers.

2. Security

If anything is associated with the internet, then safety becomes our primary concern, and mostly the big and small businesses use cloud storage services, so before they choose a cloud service for their business, they make sure that service provided giving them better security.

The cloud storage saves your data across the redundant servers, so even if one of the data centers gets collapsed, your data will be managed by the other data centers, which make your data safe and supervised. If all the data centers of the storage provider get collapse or destroyed, then only your data could be lost, and this is entirely impossible phenomena because a cloud storage service is formed of thousands of data centers.

Some of the cloud storage vendors keep the copies of your data at the different data centers, so even if the data get lost or corrupted at the server, the backup must be there.

3. Cost-efficient

By only using the cloud storage service, the business outsources the storage problem. By using online data storage, the enterprise reduces the expenses of internal resources. With this technology, the company itself does not need any inner power and support to manage and store their data; the cloud storage vendor handles all. There are some cloud storage services provided which give cloud storage for a lifetime at an affordable price, which is a win-win offer for small business and individual users.

4. Convenient sharing of files

Every cloud storage service provides the file-sharing features, which helps you to share your file with other users. You can either send a file to another user or invite multiple users to view your data. Mostly all the vendors provide a cloud environment in which two users using the same cloud service can share their data, though there are only a few service vendors that offer the cross-platform file sharing features.

5. Automation

Cloud storage works like a hard disk on your system, and if you want to store any file in the cloud, it will not temper any ongoing task. There may be more than one user using a cloud storage service, and the current responsibility of one user would not affect the task of another since it is all is managed and automated by the cloud vendor.

6. Multiple users

The same cloud environment can have more than one use associated with it. With cloud storage, multiple users can collaborate with the common file. For instance, you can give access to your files to multiple users so they can access and edit your file. The authorized person can access your file from any part of the world in real-time.

7. Synchronization

Every storage vendor gives the sync feature. With synchronization, you can sync the cloud storage data with any device you want. As we have discussed, we can access our data from any device and any part of the world, but this accessibility is done with the help of synchronization. With proper credentials, you can log in to your subscribed storage service with any device, and you will be able to access your all data that have been stored in that cloud storage. There is no need to copy data from one device to another, but you need a good internet connection to have access to all of your files.

8. Convenient

You do not need any hard disk or flash drive to access or view your data — all is done online. However, if you want to download any file or data, you may require a  storage device or you can download that data in your device. But if you want to surf your data, then it would not occupy any space on your device. Even if you make any changes to the data, all the changes will reflect on every device which is synced with that storage service. You do not require any expert or technical knowledge to use the cloud storage service. All the heavy lifting is managed by the vendor itself. 

9. Scalable

Cloud storage is scalable and flexible. If the current plan of storage is not enough, you can upgrade the service plan. And you do not need to move any data from one location to another, the extra space will be added to your storage environment with some extra features.

10. Disaster recovery

Every business has a backup storage plan where they store all the copies of their data. If they encounter any collapse or loss of data problem, they can retrieve data from their backup plan, and that is why cloud storage is the best method to deal with this problem. Cloud storage service provides the best platform for disaster recovery data. Any business can use cloud storage as a data backup storage, so if there is a data loss, the company can retrieve backup data from the cloud.

Drawbacks to using cloud storage

1. Drag and drop

The drag and drop option may move your original data from one location to another, so make sure instead of using the drag and drop option. Simply use the copy and paste method.

2. Internet dependency

Without the internet, you cannot access your data while downloading the file from cloud storage. If there is an internet failure, it might corrupt the data which you were downloading.

3. Data security and privacy

Many cloud storage vendors lack data security and privacy fields, and there are many cases where the data from the cloud storage gets leaked.

4. Expensive cloud storages

Most of the best cloud services are expensive; this is because they are specially designed for business purposes. If you go for a less expensive plan, you might have to compromise with some of the features.


In the last decade, cloud services have gained so much popularity in the software industry — and now every big tech company has its cloud service. No matter whether it’s a small or big business, everyone requires cloud service to store data because data is the next power weapon. Big tech is investing a lot in the cloud industry because it holds the potential to change the complete structure of storage and communication.

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